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Separation Resignation, Appointment Ending

 Separation Notice Form

  • This form is used for temporary faculty member, Teaching Associate, Graduate Assistant, or Instructional Student Assistant was approved (given an appointment notice) during a set period of time and the individual has decided to resign, quit, terminate, or retire either before, during the appointment or at the end of the scheduled appointment.
  • Do not use this form for tenured, tenure track, or FERP faculty or when the temporary faculty member or student should be requesting a medical or personal leave of absence. 
  • The Separation Notice template is available in DocuSign. Process is included in the OFA ToolKit located in Google Drive.
  • For information regarding medical or personal leave of absence, click here

 Retirement or FERP -

Notice to retire and participate in FERP should be received by March 1. If March 1 falls on a weekend, the deadline is the Monday following March 1. Participation in FERP shall commence at the beginning of the campus academic year following service retirement.  

 Sample Retirement Letters

Sample letters click here to Separations/Retirements

  • For information regarding Retirement and Employment After Retirement, click here
  • For information regarding Faculty Early Retirement Program (FERP) and Pre-retirement timebase reduction (PRTB) click here

 Separation Checklist for Faculty member resigning, retiring, or ending FERP.

An electronic process for "checking out" from campus was initiated during the 2010-2011 academic year. The instruction page will walk you through the steps, and the checklist sheet gives you a description of items that may show on your list.

Resource Links

CalPERS Website (for Retirees)

Fresno State Faculty Affairs web documents:

Other Links