Faculty Exceptional Service Program


CBA Article 20.37 

APM 355 Policy on Assigned Time for Exceptional Levels of Service

Exceptional Service Decision Making Criteria


Application for December 2015 (all pages) (pdf)

 - Faculty Application Page Only

 - Department/Chair Review Page Only

 - College/Dean Review Page Only

Fall 2016 Dates and Deadlines

December   8, 2015  Applications from faculty due by 10am

December 14, 2015  Department recommendations due by noon

December 19, 2015  College/School committee ranked recommendations to the Dean

December 21, 2015  Decisions from the Dean


What is the Exceptional Levels of Service Program?

 As part of the collective bargaining agreement (CBA), Section 20.37 (Assigned Time for Exceptional Levels of Service to Students), the CSU will provide assigned time to faculty employees who are engaged in exceptional levels of service that support the CSU's priorities, but who are not otherwise receiving an adjustment in workload to reflect their effort (e.g., assigned time, professional development funds, extra pay).

In May 2015, the Academic Senate passed APM 355, which provides guidelines for how this program will be implemented at Fresno State. Each school/college will award approximately 6 WTUs of reassigned time as a result of this initial call for proposals. This call is based on work performed during the 2014/15 academic year, the Fall 2015 semester, or planned for the Spring 2016 semester. All faculty are eligible to apply.

Additional calls will be made in Spring 2016 and Fall 2017 to award the remainder of the WTUs for reassign time.

How does a faculty member apply?

 Eligible faculty may apply using the form available on the Faculty Affairs website (http://www.fresnostate.edu/academics/facultyaffairs/service/index.html). Each application must be accompanied by a narrative proposal. The proposal is a maximum of one single-spaced page. The completed form and proposal must be submitted to the appropriate dean’s office by 10 a.m. on December 8, 2015.

What are the criteria for selection?

 CBA Article 20.37  …Assigned time may be awarded for student mentoring, advising, and outreach, especially as these activities support underserved, first-generation, and/or underrepresented students; the development and implementation of high-impact educational practices; curricular redesign intended to improve student access and success; service to the department, college, university, or community that goes significantly beyond the normal expectations of all faculty; assignment to courses where increases to enrollment have demonstrably increased workload; and other extraordinary forms of service to students.

Who decides?

 Applications will be initially reviewed by a department committee selected for this purpose, with subsequent recommendations by the department chair, the College/School Personnel Committee (or other elected review committee), and the dean. Full details about the decision-making process are available in Section II of APM 355. This process is very similar to the sabbatical decision making process.

How was the process determined?

 The general process for making these determinations is stipulated in the CBA. The specific implementation for Fresno State was passed by the Academic Senate in May 2015 and approved by the President (APM 355).

When will the assigned time be taken?

 In consultation with the dean and chair, the assigned time may be taken either in Spring 2016 or Fall 2016.

May I appeal the result of this process?

 Yes. If you are not awarded assigned time as a result of your proposal, you may appeal to a faculty panel. This faculty panel will be able to award up to an estimated 6 additional WTUs from across the University. The decisions of this faculty panel are final and not eligible for further appeal or grievance. If necessary, the faculty panel will convene early in the Spring 2016 semester.

Where do I go for more information?

 More information can be found at http://www.fresnostate.edu/academics/facultyaffairs/service/index.html. This web page includes links to the application form, the appropriate CBA and APM pages, these FAQs, and more information.

How to create decision making committees?

From APM 355

“The department shall elect a committee for this purpose consisting of at least three (3) full­ time tenured faculty members who are not applying for assigned time for exceptional levels of service and are not participants in the Faculty Early Retirement Program. If the department does not have three full-time tenured members, the membership of the department may elect any other full-time tenured faculty member willing to serve on this committee.”


“The school/college shall elect a committee for this purpose consisting of at least three (3) full­ time tenured faculty members who are not applying for assigned time for exceptional service and are not participants in the Faculty Early Retirement Program. At the discretion of the school/college's faculty members, the unit's standing personnel peer review (RTP) committee may serve as the committee.” 

What happens if a department does not have enough eligible faculty to staff its own committee?

As noted above, the APM permits for faculty from other departments to assist in reviewing of another department's applications. The most practical solution will be for those faculty in smaller departments to join an existing committee from a larger department for review of the smaller department’s applications. Alternatively, if there are multiple departments in a college that cannot form a committee, eligible faculty from those multiple departments could work together on a single committee. There are likely other creative ways to solve this problem. Should you have an alternative solution please feel free to share with your colleagues.

What if I want to award more or less than 3 WTU of assigned time to a faculty member?

You may do this. The common instances are faculty who typically teach a 4-unit course or a 1- or 2-unit course.

The overall target for this round of proposals is 6 WTU per college/school. 

We will adjust future targets based on this initial call and future guidance from the Chancellor's Office. 

What is the timeline for the Exceptional Levels of Service Awards for the Fall 2016 cycle?


Applications from faculty due 10am, Tuesday, December 8.

Recommendations from departments and chairs (as applicable) noon, Monday, December 14.

Ranked recommendations from college/school committee to the Dean, December 19.

Decisions from the Deans on Monday, December 21.