Chart of Accounts consists of 6 fields when combined define specific ChartField string. ChartFields are required to define the appropriate funding source for transactions and are used in procurement, budgeting, month-end reporting and labor cost distribution at Fresno State. Click here a brief explanation for each of the 6 fields.
Quick Reference Table
(All PDF's and Excel sheets open in a new window)
|Cross-Ref Old/New Account #'s||Download||Download||10/06/17|
|Expense Definition Chart||Download||Download||01/04/18|
ChartFields Fields Explained
A chart of accounts is stored In PeopleSoft. This information is used to categorize transactions and budget data. You can record a transaction by product, project, policy, fund, service or any number of categories in a ChartField. There are six fields called ChartFields. All six fields together is called a ChartField string.
Account: Identifies the type of activity and is a required field on all transactions.
Fund: Is a 5 digit – alphanumeric value which identifies the source of funding and is a required field on all transactions.
Department: This value is required on all revenue (5-xxxxx) and expense (6-xxxxxx) transactions to identify the campus department responsible for the transaction.
Class: Used to track specific activity.
Program: Used to identify transactions of university wide programs.
Project: Assists in tracking transactions for university projects which are defined as having a specific beginning and ending date.
Cross Reference Old and New Account Numbers
Download the PDF or Excel file for "Cross-Ref Old/New Account #'s" shown in the above table. The file contains a listing of changes to expense account numbers.
Expense Definition Chart
In order learn how certain operating expense accounts are intended to be used, download the PDF or Excel file listed in the table above entitled "Expense Definition Chart".
Contact Lora Kutka, email@example.com, 278-4343, General Accounting for the establishment of new ChartFields for Account, Fund, Class, or Project.