Maintaining Eligibility

SAP Components To Meet

To maintain financial aid eligibility students meet the requirements of ALL four SAP components.

  1. GPA
  2. Pace of Progression
  3. Maximum Unit Limitation
  4. Other Provisions

GPA

To determine and remain eligible for financial aid, both term and cumulative GPA's are reviewed. Based on career type, students must meet a minimum GPA of 2.0 to successfully meet the SAP GPA component.

PACE OF PROGRESSION

Fresno State's Financial Aid Office assesses the acceptable pace of progression as a ratio of all Fresno State attempted units and all Fresno State earned units. Undergraduates must complete 70% of all attempted units. Post-Baccalaureates must complete 83% of all attempted units. Grades of A, B, C, D, CR or RP are counted toward earned units and grades of F, NC, I, W, RD, or WU, will count toward attempted units, but not earned units. Pace is calculated by taking your Fresno State attempted units and dividing them by your Fresno State earned units. Since attempted units include grade substitutions and courses with grades of F, NC, I, W, RD or WU the total units attempted and earned may not match the units reported on your transcripts.

Students who fail to meet their required pace of progression for the first time will be placed on warning. If they fail to meet their pace rate for a second consecutive term, they will be disqualified from receiving financial aid and will need to go through the appeal process. Students that are not meeting pace of progression standards will also be reviewed to determine if they will be able to complete their degree within the acceptable maximum unit limit.

MAXIMUM UNIT LIMITATION

Per Federal regulations, students are expected to complete their program/degrees within an allotted time frame. The Maximum Unit Limit is set for a student to complete their program/degree within a percentage of the published unit requirements. Maximum Unit Limits are based on one program/degree per career. Multiple programs/degrees in the same career will need to go through the SAP appeal process.

  • Undergraduate - Undergraduate students are limited to 150% of the published required units attempted for their major. Once students get close to the maximum units allowed, they will be placed on warning. Student are expected to complete all their majors and minor within the allotted time frames. Completing a second major or minor is not a sufficient reason to not complete a program within the allotted time frame. Students that change majors may find themselves reaching their unit and time limit maximums. Students in this situation will need to submit an appeal and their case will be reviewed on a individual basis.
  • Post-Baccalaureate - Post-Baccalaureate student are limited to 120% of the published required units attempted for their program. Once post-baccalaureate students reached their attempted unit limit for their program, they will fail SAP and will need to go through the SAP appeal process. Students that pursue a second program will need to go through the SAP appeal process for continued funding eligibility.

OTHERS PROVISIONS

  • Students with an academic history showing patterns of enrollment inability or unwillingness to progress, such as several Satisfactory Academic Progress appeals, withdrawals, repeats, incompletes, or enrollment inconsistent with the student's educational objective, may be regarded as ineligible for future financial aid. Units for which the student withdrew (official or unofficial) are subject to all the provisions of this policy.
  • Transfer units that are accepted towards the students educational program will count as both attempted and earned units when calculating GPA, Pace of Progression, and Maximum Unit Limit for SAP.
  • Students who completed all undergraduate or post-baccalaureate program/degree course requirements, but do not graduate (for ANY reason) are not eligible for additional funding. Reasons not acceptable for further funding include, but are not limited to: Raising GPA to meet graduation requirements, needing to pass the Writing Proficiency Exam, wanting to complete a minor or a second major (double majors).
  • Student completing zero units in any term are not meeting reasonable academic progress standards and may be disqualified from receiving aid the following term. Aid received in the previous term may be subject to repayment.
  • Academic progress can be reevaluated at any time throughout the year, as identified by a member of the Financial Aid office. 

WARNING STATUS

The first term that student fails to meet the GPA and/or pace of progression standards will be placed on warning status. Student on a one semester/term warning period are not required to appeal to receive aid in 2016-2017. Students with a warning status will be able to receive financial aid. However, student must meet SAP standards by the end of the warning period/term to continue receiving financial aid. Student that do not meet SAP standards by the end of the warning period/term, will be disqualified and may be eligible to file a SAP appeal for the following term.

Maximum Unit Limit Warning

All student who have attempted and are getting close to the maximum allowable units for their program/degree will be placed on warning. Student with a warning status will be able to receive financial aid. Students on warning status are strongly encouraged to meet with their academic advisor to ensure completion of their program/degree.

PROBATION

If a SAP appeal is approved, a student will be placed on probation during the following term. A student must show improvement in their academic performance during this probation period. If at the end of the probation period, the student does not meet all SAP requirements, financial aid will not be extended. Students who are approved for a final term SAP appeal, will be placed on probation status.

Academic Plans

If it is determined that a student needs more than one probationary period to regain and meet all four SAP requirements, the student may be placed on an academic plan. Academic plans will have specific stipulations for successful SAP progress during subsequent semester/term(s) within a specific time frame. Academic plans may require student to complete specific coursework, certain GPA/grade standards, and/or successful completion of a specific number of units.

Students with an academic plan, must not deviate from the academic plan unless they have prior approval from a Financial Aid Counselor. Deviation without prior approval will result in immediate cancellation of financial aid awards. All academic plans must be monitored up to a specific point in time and the plan must include the student completing the program within the maximum unit limit for their program/degree. If a student is unable to complete the program/degree within the specified time frame, a set of completion standards will also be included in the academic plan. Failure to meet the academic plan standards will result in loss of financial aid eligibility, until the student is able to re-establish SAP eligibility on their own.

RE-ESTABLISHING ELIGIBILITY

If an appeal is denied or a student was not eligible to file and appeal, they may still attempt to reinstate their financial aid eligibility. It can be done by successfully completing sufficient unit to bring their minimum pace of progression percentage, with at least 2.0 GPA earned in the coursework that is relevant to your degree objective in one term without the benefit of receiving financial aid. It will be the student's responsibility to present documentation of completed units to the Financial Aid Office with a written request for their SAP to be recalculated.

SAP REVISION AND RECALCULATIONS

A student is required to submit a Satisfactory Academic Progress (SAP) Revision (Form #86) to report any late changes that may affect their SAP status, after the end-of-semester/term SAP has been calculated.  Examples include: late grade change, a change in units earned, changing grades from an incomplete to complete, and/or completing units without receiving financial aid. 

NOTE: Some grade changes and/or unit changes may not result in a change to a student’s SAP status.