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University Travel Updates

Business Travel Effective June 1, 2021

Business Travel Effective June 1, 2021

Non-Essential International and Domestic Travel

 

office of the vice president announcementnon essential international and domestic travel

 

CSU Systemwide Travel Policies

Travel Ban

The California Attorney General’s Office added five more states to the California Travel Restrictions list as a result of new anti-LGBQ+ legislation recently enacted in each state. The states are Arkansas, Florida, Montana, North Dakota, and West Virginia.

Information regarding the reasons and timeline for each new state’s inclusion on the AB1887 list can be found by clicking this link: https://oag.ca.gov/news/pressreleases/attorney-general-bonta-add-five-states-travel-restrictions-list-result-wave-new

If you were authorized to travel to Arkansas, Florida, Montana, North Dakota, or West Virginia after July 1, 2021 , State funds cannot be used to pay for any part of the trip.
Consequently, the travel reservations must be cancelled, or must meet one of AB 1887 exceptions and must also be pre-approved by the University Controller, or funded using a private or non-state source.

As a reminder, funds appropriated by the legislature may not be used to pay for travel to any state on the current list of banned states maintained by the CA State Attorney General as a result of Assembly Bill 1887. The current list of restricted states includes Alabama, Arkansas, Florida, Idaho, Iowa, Kansas, Kentucky, Mississippi, Montana, North Carolina, North Dakota, Oklahoma, South Carolina, South Dakota, Tennessee, Texas, and West Virginia and is subject to change at any time.

The following links serve as additional resources: 

ICSUAM Policy on Travel 

CSU Memo - Banned Travel States

Frequently Asked Questions on AB 1887 - CSU

Frequently Asked Questions on AB 1887 - US Attorney General

Assembly Bill 1887 State Discrimination on Travel

Press Release 6.8.21 - Travel Restrictions

Trip Cancellation

Trip Cancellation Procedures 

If a trip must be cancelled or changed, the traveler must make every effort to cancel/change any travel reservations. Fees incurred as a result of cancelling/changing a trip may be covered if the cancellation/change was work-related or due to unforeseen circumstances out of the control of the traveler. Written justification must be submitted and approved by the approving authority (see Travel Approval Guidelines).

Travelers who are unable to honor a reservation shall be responsible for canceling the reservation in compliance with the cancellation terms established by the vendor. The traveler must return any refundable deposits to the University.

Charges or lost refunds resulting from failure to cancel reservations, registrations, etc. shall not be reimbursed unless the traveler can show that such failure was the result of circumstances beyond the traveler’s control.

The traveler shall be responsible for promptly returning for a refund any unused or partially used transportation tickets.

Cash advances must be returned immediately if a trip is cancelled or indefinitely postponed.

Funds paid on behalf of or reimbursed to the traveler for expenses incurred prior to the actual dates of travel should be returned. Refunds should be requested for registration fees paid directly to a vendor unless applied to another participant from the department. A non-refundable ticket associated with a cancelled trip must be used for the employee’s next trip.

Any monies refunded to the University should be submitted by check payable to Fresno State and submitted to Cashiering Services.

 For COVID19 travel advisories, click this link:  http://fresnostate.edu/president/coronavirus/

Mileage Reimbursement Rates 

The California State University standard mileage rate for business travel occurring on or after January 1, 2021, will decrease from 57.5 cents per mile to 56 cents per mile. Miles driven for moving purposes will be reimbursed at 16 cents per mile, decreased from 17 cents per mile. 

 

 

 

 

 

 

 

 

 

 

 

 

Contacts

Name Email Phone
Marie Cuningham mariec@csufresno.edu (559) 278-2911
Virginia Nevarez vnevarez@csufresno.edu (559) 278-2877
CALTravelStore Click for contacts, or call (877) 454-8785